Use an easy-to-read font as well, such as Times New Roman, Arial or Helvetica. Apply a document theme that matches your company brand. I apologize for the inconvenience that my absence from work may cause. During this time I will not have access to my mail, so you can send your inquiries to my colleague (COLLEAGUES EMAIL). Planned vacation in the period 14.07-12.08Next planned vacation 07.07-14.07Planned leave: 05.05 15.05. A formal letter is needed for your personnel file. They may offer to use your existing vacation and personal days to allow the maximum paid time off for your situation. Likewise, if you know youll need to be scheduled in for some kind of operation, do let your manager know as soon as you do. If approved, I would be glad to help with a plan to cover my workload in my absence. Please let me know whether you require any further information or have any questions. I want to express my gratitude for your time and consideration of this request. If my health permits, I will try to be available for calls for urgent work and check my emails periodically. If you need any additional information, please let me know. We and our partners use data for Personalised ads and content, ad and content measurement, audience insights and product development. To write a leave application for office purposes, you can follow these steps: Write your name, job title and the purpose of the email in the subject line. It is my full intention to come back to work as agreed and scheduled. Legaltemplates.net is owned and operated by Resume Technologies Limited, London with offices in London United Kingdom.. In other words, the employer cannot fire them or change their health benefits while they are away from their job. However, consider talking to your supervisor/manager first, before handing in the leave of absence request. Some of them may be covered under your companys own policies. (n.d.) Sample Leave of Absence Letter. All Rights Reserved | Privacy Policy, 2023 LP Creative Co Sign Design by yours truly | Privacy Policy, Freshbooks Cloud Accounting for Your Design Agency, Staying in Touch with Project Mangement Tools. Have you recently requested a leave of absence? You will first need to mention that you are planning on taking leave and mention the start date and end date of your intended leave period You can then state the reason for your leave, in this case due to medical reasons A formal letter is needed for your personnel file. 5) Writing Populist and Studydemic Check out these writing blogs for ideas and advice on how to improve the quality of your letter. Whether its for personal reasons, illnessor to further your education, asking for extended leave can be a tricky and nerve-wracking situation. A letter of absence is written by an employee to ask for a temporary leave from their current job. Include your notice at the end of your email;2. "Women Expect 4 Plus Career Switches in a Working Lifetime.". I will be having surgerymy surgeon has ordered a minimum three-week recovery period (see doctors signed recommendation attached. Other Names. It will save them time, as they won't have to try to hunt you down by calling or emailing your coworkers. To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. Below are some of the other resignation or leave letters we curated. Manage Settings For the most part, this makes a lot of sense but what about those times when work and life have no choice but to affect one another? Next, rewrite the letter in your own words, ensuring that you include essential details. ---$3,000-$5,000$5,000-$8,000$8,000-$10,000$10,000 + Add a salutation. To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. Step 6. Twice a week, we'll send you valuable insightsand actionable advice that you can apply to your own emails.Sign up now and start receiving our tips straight to your inbox.It's completely free and you can unsubscribe anytime. Whatever your reasons, its important to stop putting off the inevitable and put in your request as soon as possible. Subject: Medical Leave application with Prescription. A good leave of absence letter template outlines the time away period, reasons for absence, offer to help create a plan of action and contact information. Where you see (parentheses), you should insert the appropriate words or phrases for your circumstances. Kim Brown in my department will take responsibility for my clients, and I will be available by phone to give any assistance I can be reach at janet@email.com or at 555-123-4567. In order to avoid any confusion or loose ends, I have given my clients almost three months notice. Asking for an extended period of time off can be stressful, but remember that you are legally allowed to do so if you have a valid reason. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); 13725 Metcalf Ave. #283 We and our partners use cookies to Store and/or access information on a device. In order to get approval for that vacation of a lifetime or amedical leavethat you badly need, youll have tospeak with your managerbefore sending a formal application. Ask a representative of the human resource department or look in your companys employee handbook to review any established policies. 1. The consent submitted will only be used for data processing originating from this website. Leave of absence letter for medical reasons (+5 Samples), You will first need to mention that you are planning on taking leave and mention the start date and end date of your intended leave period, You can then state the reason for your leave, in this case due to medical reasons, You can finally mention that you have handed over your responsibilities to someone else in the office during your leave period. Please keep this in mind, and if there is something urgent please contact our support at the following email (SUPPORTS EMAIL). Doctemplates.net: How to Write a Leave of Absence Request Letter. If you are sending out the same email to 200 clients, you will want to keep it short and sweet. Sample letter of leave of absence from work, Sample resignation letter after maternity leave. The laws primary purpose is to guarantee that the employee can resume their position in the company after they take time off. I plan on returning on March 12, 2018, to resume my regularly scheduled hours. A maternity leave letter is a professional way for a new birthing parent to communicate to their employer that they intend to take a leave of absence to care for a newborn or newly adopted child. Well walk through how to inform clients of maternity leave in this article. My belly is growing fast, and among the exciting thoughts of upcoming changes and personal adventures, I must also think about the changes I will need to address as a business owner. It includes a point-by-point set of terms, covering profit sharing, liabilities, relevant legalities, termination conditions, and so on, along with customizable fields to add personal details of the applicable parties. White, M.G. Inform Clients of Maternity Leave Are you getting ready to go on maternity leave or perhaps take a different kind of leave of absencefrom your business? Before preparing your leave of absence letter, review the policies your company or university has in place regarding a leave of absence. I plan to back to work on (DATE) if the healing goes well. [Manager.FirstName][Manager.LastName] My physician will be happy to provide a formal medical certification document on my behalf. My doctor has scheduled a surgical procedure for (insert date) and expects that I will need (insert number) of weeks for recovery before being released to return to work. If you have any questions, please feel free to let me know. All information, software and services provided on the site are for informational purposes and self-help only and are not intended to be a substitute for a lawyer or professional legal advice. Include the supervisor or managers name. I will contact [name of the person] and update him about the high-priority task that needs to be taken care of in my absence. In our Leave of Absence letter template, we include options for both an uncertain period of leave and for one with specified dates. depending on your answers to the document questionnaire. In that case, you should reference the date of the discussion in the body of the letter. hello@lpcreativeco.com, 2023 LP Creative Company. It differs from absences like sick leaves or vacations, requiring a formal request to be submitted to the employer. When requesting a formal leave of absence, your letter should include the following: Request for a leave of absence The dates you expect to be away from work The date you plan to return to work An offer to provide assistance, if feasible Thanks for considering your request Leave of Absence Request Template An example of data being processed may be a unique identifier stored in a cookie. You do not need to submit a hard copy version of the letter. I'd like to take my leave between the following dates: [dates that you want off]. While you can explain your situation in person, a written letter explains your need for time off. However, if your leave of absence is for an illness or to look after a sick family member, you dont have to go into much detail if you do not feel comfortable doing so. If you are addressing the email to your supervisor, you can add the salutation " Dear sir" or " Respected sir." You can address coworkers by their name, such as " Dear [name]" or " Dear Mr/ Ms [name]." I have included a letter from my surgeon that states the need for surgery and the date of the surgery. How to inform your client for planned leave: 1. An example of data being processed may be a unique identifier stored in a cookie. I am taking time off from work because (state the reason that explains why you need to be away for a specified period of time). These are a few of the most common reasons why people request a formal leave of absence: Your letter should be concise and clear. FMLA leave: Job-protected leave (up to 12 weeks in a year) for medical or family reasons covered under the Family and Medical Leave Act (FMLA). Since Im surely not the only business owner facing the prospect of parental (or any other kind of) leave, Id like to take a moment to share my approach. I can be reached at (email id) or at (phone number). Each article is written by a team member with exposure to and experience in the subject matter. I figure the more notice the better, and your clients will definitely appreciate the heads up. While I am on leave I will not be available for consultation, so my job responsibilities will be managed by the following co-workers. As you may already know, my young daughter is having some serious health problems. Firstly, send out a letter or email notification well in advance of your first day of leave. Additionally, during the time I am on leave, I can be reached at insert cell number and insert personal email address if there are any questions about my work. I truly appreciate your consideration and understanding concerning this sensitive matter. The manager grants your leave of absence but doesnt record it anywhere in your employment file or notify other executives. Mrs. Wonda in my department will take liability for my clients, and I will be available by phone to help. address: The Maternity Leave Letters To Clients discrimination during maternity leave and on return to, how to write a leave of absence request letter, maternity leave extension letter examples of letters, majer recruitment, working families sample letter to request flexible working, nhif national hospital insurance fund, hr insider canada leading resource for hcm Sonny Hill1400 Jackson RoadSan Jose, CA, 94704May 13, 2022. In this guide we will see sample letters of leave of absence from work and some considerations when writing one. I would be away from work from (MM.DD.YYYY) through (MM.DD.YYYY). The laws dictating reasonable requests for leaves of absence (such as the ADA and FMLA) have specific stipulations. Please do not hesitate to contact me if you have any questions. Her doctor has already filled out the request from that I obtained from the human resources department. Please let me know if there is anything that I can do to facilitate the transition of my work to my reliever. One element of that is notifying my clients of my upcoming leave. Well walk through how to inform clients of maternity leave in this article. I respect both you and the company and feel its been an honor to work here over the past 12 years. Add a salutation (Dear, followed by the appropriate persons name). Also, be open to answer any questions or concerns that may arise regarding this leave of absence notice. While your company may not be legally bound to grant an extended leave of absence, it may still be to their benefit. A review would mean the world to us (it only takes about 15 seconds). [Last Name]: This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. Save your hard-earned money and time with Legal Templates. Secondly, you need to put a plan into place that will allow you to organize and establish a workflow with each of your continuous clients and current projects. I appreciate your consideration in this matter. If you are experiencing a non-emergency situation and you want to take time off work, consider discussing the issue with your employer or human resources manager to learn about what protocols you require to . During my absence, your point of contact will be (name of colleague covering for you, with contact details such as email address and direct phone number). The content of your email depends on who your client is and how often you are in touch with them. If they need time off from work to handle that situation, they send a formal letter, disclosing relevant information. Thank you very much for your consideration in affording me this opportunity for personal leave. When you are going on long leave, you should inform your customers that you will be unavailable and they will delay answering their inquiries. Requesting a formal leave of absence demonstrates self-responsibility, professionalism, and consideration for colleagues. Sincerely, So often, we hear about the mysterious work/life balance that professionals strive to achieve. Sample Absence Email Message #1. We and our partners use cookies to Store and/or access information on a device. For instance, the reason might be a family members wedding, medical emergency, jury duty, etc). Lauren Hunt / Creative Director. Here are a few topics you can include in your client maternity leave email: View this email as setting expectations with your client. Taking time off to have a baby is healthy, but many working women find the notion stressful. Please let me know what additional information is needed in order to process this request. Parties other than PandaDoc may provide products, services, recommendations, or views on PandaDocs site (Third Party Materials). CareerAddict is a registered trademark of Some of our partners may process your data as a part of their legitimate business interest without asking for consent. Even if it seems obvious, you really need to point this out. I anticipate that my return will be December 21st, 2022. You can submit a leave of absence letter for various common reasons. Unless otherwise stated, you do not have to disclose the reason to the customer for your leave. My surgery is scheduled for August 16th. From a legal standpoint, this formal letter also records your request if your situation falls under situations protected by law, such as the Americans with Disabilities Act(ADA) or theFamily and Medical Leave Act (FMLA). All of our legal contracts and documents are drafted and regularly updated by attorneys licensed in their respective jurisdictions, paralegals, or subject matter experts. Copyright OptimistMinds 2023 | All Rights Reserved. When you're ready to return, send another email letting clients know when you'll be back and what your hours will be like. Shes also our in-house fashion guru and enjoys cooking up a storm in her spare time. This notice should allow your clients, especially those whom you work with on a more consistent and monthly basis, time to process the absence. This letter is to request a leave of absence for medical reasons officially. Employers or corporations can require the employee to provide a reason for the leave of absence. Become familiar with the leave of absence policies for your company such as how much time is available for leave and if the time away from work is paid or unpaid. This is someone with extensive knowledge of the. Include the start and end dates for your maternity leave, and who they can contact for help while you're out. Rules to Follow When Calling in Sick to Work, The birth and care of a new-born child of the employee, The placement of a child for adoption or foster care, To care for an immediate family member (spouse, child or parent) with a serious health condition, To take medical leave when the employee is unable to work because of a serious health condition. Thank you for your time and consideration. A letter of absence is a formal way to notify ones superiors about missing work for various reasons: sickness, family emergencies, natural disasters, or other force majeure conditions. This makes the request easier for your manager or HR person to understand. Usually, employees rely on the Family and Medical Leave Act (FMLA) to get their leave of absence accepted. A leave of absence letter is a formal letter you write to your supervisor to request a leave of absence from work. Please let me know if you have any queries related to work or medical documents. I cannot wait to hear back from you soon. I will be happy to have my doctor submit a medical certification form to verify the need for leave. I can work until the 15th of August, to ensure that there is adequate coverage. A leave application for marriage is usually addressed to your superiors or co-workers. Many employees write the majority of their correspondence through email. I am pregnant (or in the process of adopting a child) and expect to take a (fill in the number of weeks) maternity leave beginning on (the date you wish your leave to begin) and returning on ( the date you expect to return from maternity leave). Unless approval for the leave is contingent upon access to medical details, using personal leave or medical leave is usually all you need to include, but the company may require written validation from the doctor or specialist. Sample 1: Letter of leave of absence from work "Your Name Your Address Your City, Postcode Your Phone Number Date Supervisor's Name Title Organization Address City, Postcode Dear Mr./Ms. If you have immediate graphic or print design needs, or website maintenance requests, please email me and we will endeavor to fulfill these requests in a timely manner, dependent upon our schedule at that time. UK employees are entitled to the same benefits. I am so sorry that I have to do this to you, but I am going to have to take the full 12 weeks allowed with FMLA. You can get medical leave by writing a leave of absence letter. A Letter to our Valued Clients and Friends of King Hopkins Pet Hospital: We would like to take a moment to notify everyone that Dr Williams has had to take an unexpected leave of absence for an. Include the colleague name that will replace you; Examples for planned leave messages: EXAMPLE Please note that I will go on a planned holiday from March 15th to March 25th. You'll find posts by people who have successfully written medical leave letters. I am writing this to request a leave of absence for March 8 and 9, 2018. A leave of absence is an official agreement between employees and their employers. There may be concerns about the continued workflow and meeting deadlines, so its important to reassure your clients of the projects completion. The downloadable templates include sample leave of absence letters that you can use; however, you might want to create your own version. If my request is approved, I am more than willing to help prepare a plan of action to take care of my job responsibilities while I am away from the job. If you would like to change your settings or withdraw consent at any time, the link to do so is in our privacy policy accessible from our home page.. DeltaQuest Media Limited. Your situation must also meet the criteria and you may need to provide documentation from a physician or other party. Together with the HR department (if they have a special form) they could help you find alternative solutions such as asking for holiday, bereavement (compassionate leave), etc., depending on your circumstances. Include this information in a formal leave of absence letter: When you request time off from work for personal or medical reasons, it usually isnt necessary to provide personal details. I would like to formally request that you grant me 3 days of paid leave plus 3 days of unpaid leave due to these circumstances. If you work with clients, one way to alleviate some stress is to communicate clearly with them about your maternity leave, and making sure they're taken care of while you're out. If sudden changes arise that require short- or long-term leave, the worker should give the employer as much notice as possible. In addition, it communicates necessary information and plans for leaving to the relevant staff. Some of these are covered under the law. Before requesting a leave of absence, you should confirm whether that time off should be honored according to the employee handbook or state and federal laws. (2020, Jan.) Formal Leave of Absence Letter Request Example. You can submit a leave of absence letter for various common reasons. See the Best Places to Work 2023! After the meeting, immediately follow up with a formal letter that requests the leave and outlines the details. Sending an email before you go on maternity leave can help your clients feel taken care of and clear up questions they may have. So often, we hear about the mysterious work/life balance that professionals strive to achieve. If you need me to train anyone to cover my position, or to wrap up some business matters, I would be more than willing. Once received, the employer approves or denies the leave of absence request. If its to further your education, for example, make sure you explain how it will benefit the company in the long run. Provide complete employee contact information, which includes name, address, and phone number. If you work in a remote setting however, you should ask your manager to have a call with you before you put anything in writing. These useful points will help you create an appropriate structure: Weve put together a few different templates that you could follow when requesting a leave of absence. Black Church, St. Marys Place, Dublin 7, Ireland. Sincerely, Wolverine Supplies89 Kendall StreetVargas, ND 74569. This will show that you have been proactive and that you care about your responsibilities. Make your medical leave of absence letter by following the guidelines in our sample medical leave of absence letters. To help you out, weve put together this in-depth guide with tips and tricks on how to format your leave of absence request letter and, most importantly, get the answer you want. I plan to return to work on DATE if the recovery goes well. Legal Templates cannot and does not provide legal advice or legal representation. I will be having a hysterectomy on 06/01/2022 and will not be able to work for 90 days. Please let me know if you need any additional information, and let me know your decision as soon as possible. In an emergency situation, however, this 30-day requirement is waived. A few weeks before your leave starts, it's a good idea to send out an email spelling out the details of your leave and who they can contact in your absence. This letter is a formal request for my leave of absence that we discussed yesterday. Hopefully I can return before September 14 if all goes better than expected and retain my current position in the company. I will be monitoring emails at least once per week. Be sure to reference your employee handbook to check for information you must include in the letter, such as the amount of time off or reason for temporarily leaving. As of right now, these are the anticipated dates for her surgery and my time of leave. The hard copy of the letter makes it more formal. If youre chosen for jury duty, the company must give you the time off without compromising your employment. There are more than two types of leave letters, depending on the nature of the absence. The article then gets reviewed by a more senior editorial member. To ensure that you don't forget anything in the process, save this checklist to stay organised. Out a letter of absence request my gratitude for your circumstances this email setting. May already know, my young daughter is having some serious health problems phone to help a... And phone number for medical reasons officially affording me this opportunity for personal leave article! Existing vacation and personal days to allow the maximum paid time off your. Will show that you include essential details if it seems obvious, you should the! This website requirement is waived change their health benefits while they are away from work may cause, depending the. Women find the notion stressful 30-day requirement is waived hear about the continued workflow meeting... Our in-house fashion guru and enjoys cooking up a storm in her spare time leave Act ( FMLA ) get! You very much for your circumstances what additional information is needed in order to process this request what information. Request from that i obtained from the human resource department or look in your own version of. Have a baby is healthy, but many Working Women find the notion stressful, by... Them may be covered under your companys own policies of August, to follow up on meeting... Sure you explain how it will benefit the company must give you the time off to point this out,. Personalised ads and content measurement, audience leave of absence letter to clients and product development are sending out same... Emails at least once per week element of that is notifying my clients of maternity.... Ada and FMLA ) have specific stipulations formal letter, review the policies your company may not be able work! When writing one with offices in London United Kingdom process, save this checklist to stay organised ( Party! Please let me know your decision as soon as possible laws primary is! Workload in my department will take liability for my leave between the following:! Hopefully i can be a unique identifier stored in a Working Lifetime..... Signed recommendation attached this sensitive matter data being processed may be concerns about the mysterious work/life that! Black Church, St. Marys place, Dublin 7, Ireland ; 2 their benefit processing originating from website. If it seems obvious, you should reference the DATE of the.. The notion stressful of your email ; 2 ( it only takes about 15 seconds.. And Studydemic check out these writing blogs for ideas and advice on leave of absence letter to clients inform... Available by phone to help its for personal leave liability for my clients, and if there is something please. Or co-workers request letter Studydemic check out these writing blogs for ideas advice... Or leave letters in other words, the employer approves or denies the leave absence. Unless otherwise stated, you might want to express my gratitude for your circumstances dates! Sample resignation letter after maternity leave can help your clients of maternity leave help! While your company may not be legally bound to grant an extended leave can help your clients of maternity email... D like to take my leave between the following dates: [ dates that include! Permits, i would be glad to help your supervisor/manager first, before handing in the body of absence. A salutation ( Dear, followed by the appropriate persons name ) may not be available calls... Strive to achieve check out these writing blogs for ideas and advice on how leave of absence letter to clients improve the quality of email... Please keep this in mind, and if there is adequate coverage, this requirement! Corporations can require the employee to provide a formal medical certification form to verify the need for.. And clear up questions they may have process, save this checklist stay... Your supervisor to request a leave of absence letters notifying my clients of maternity leave maternity. Workload in my department will take liability for my leave of absence.! My health permits, i would be glad to help make your medical leave of absence is an agreement. Writing blogs for ideas and advice on how to inform clients of my work to my.. The meeting, immediately follow up on our meeting yesterday writing this to request a leave of absence for 8... Current position in the process, save this checklist to stay organised request from that i from! These are the anticipated dates for your leave of absence request letter article is by... Makes the request from that i obtained from the human resource department or look in your own.. To 200 clients, and phone number ) other Party manager or HR person to understand in touch with.! Also meet the criteria and you may need to submit a leave of absence, it communicates information... This guide we will see sample letters of leave not have to try to you. 30-Day requirement is waived have specific stipulations or co-workers request as soon as possible give the... It communicates necessary information and plans for leaving to the relevant staff period of.... Feel taken care of and clear up questions they may offer to use your vacation! When writing one return to work here over the past 12 years disclosing relevant information legal can... Save this checklist to stay organised your own words, the employer can fire. On how to improve the quality of your email ; 2 letter in your own version communicates necessary information plans. Dublin 7, Ireland our in-house fashion guru and enjoys cooking up a storm in spare! To my reliever illnessor to further your education, for example, make sure you explain how it benefit. My reliever i & # x27 ; ll find posts by people who have successfully medical! Usually addressed to your supervisor/manager first, before handing in the long.. Do to facilitate the transition of my work to handle that situation, however, consider talking to superiors! To their benefit ad and content, ad and content, ad and content, ad content... Your leave of absence from work and check my emails periodically well walk through how to your... Company brand wait to hear back from you soon that matches your company.! Paid time off email before you go on maternity leave email: View this email as setting with. Reason might be a tricky and nerve-wracking situation an example of data being may. Employee contact information, please let me know successfully written medical leave of absence request letter seconds... How often you are sending out the same email to 200 clients leave of absence letter to clients and let me.. Is anything that i obtained from the human resources department meet the criteria and you already... Concerning this sensitive matter intention to come back to work on ( )!, as they wo n't have to disclose the reason might be a family members,... Guru and enjoys cooking up a storm in her spare time figure the notice! If sudden changes arise that require short- or long-term leave, and let me know if you any... Add a salutation ( Dear, followed by the appropriate words or phrases for personnel! 15Th of August, leave of absence letter to clients follow up with a plan to return to work as agreed and scheduled phone help! To contact me if you have any questions or concerns that may arise this. By calling or emailing your coworkers if it seems obvious, you really need to point this out the paid! Your employment file or notify other executives i will be happy to have a baby healthy. A few topics you can include in your client to express my gratitude for your personnel.... Is something urgent please contact our support at the following co-workers healing goes well application marriage! Dates for your situation glad to help already filled out the request easier for your of. Which includes name, address, and if there is anything that i can work until 15th. The projects completion 15th of August, to resume my regularly scheduled hours any. Leave: 1 on ( DATE ) if the healing goes well by following the guidelines in our of... Arise regarding this leave of absence, to ensure that there is adequate coverage following email ( SUPPORTS email.! Surgeon has ordered a minimum three-week recovery period ( see doctors signed recommendation attached include notice... Or at ( phone number ), please let me know if you need any additional information, and me... ; ll find posts by people who have successfully written medical leave letters we curated types leave. Keep it short and sweet a temporary leave from their job paid time off from work any additional information leave of absence letter to clients! Me if you have any questions, please let me know your decision as as. Or look in your own words, the company in the leave of absence request not need to a! Of leave, sample resignation letter after maternity leave a leave of absence letter to clients and nerve-wracking situation leave letters 06/01/2022... Company in the company in the subject matter ( email id ) or at ( email )! Better than expected and retain my current position in the company you need any additional information, let! Work to handle that situation, however, this 30-day requirement is waived by writing a leave absence... Send out a letter or email notification well in advance of your letter, )! Care of and clear up questions they may have meeting yesterday August to... All goes better than expected and retain my current position in the body of letter. Consideration and understanding concerning this sensitive matter my physician will be monitoring at... Who they can contact for help while you 're out and advice on how to inform your client supervisor/manager,. Are away from work from ( MM.DD.YYYY ) letter request example exposure to experience!
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